REMOTE WORK POLICY
(FORMERLY TELECOMMUTE POLICY) ADOPTED 6/10/2020, REVISED 8/13/2025
PURPOSE
This policy outlines the Jefferson County Library District's approach to remote work as a flexible option that supports service excellence, equity, and operational needs. Remote work eligibility is determined using objective criteria to ensure fair and consistent decision-making across departments.
ELIGIBILITY
To be eligible for remote work, an employee must complete a Remote Work Eligibility Checklist and demonstrate the following:
• The role does not require daily in-person public service or exclusive use of onsite materials.
• The employee has demonstrated reliability, independent time management, and effective communication.
• Work can be performed using digital tools and secure platforms.
• The employee has access to a suitable remote environment (e.g., internet, workspace, privacy).
• The proposed remote schedule aligns with operational needs and scheduling guidelines.
• Partial remote shifts (e.g., onsite for opening or closing and remote for the remainder) may be considered if they meet operational and scheduling requirements.
APPROVAL PROCESS
1. Employees complete the Remote Work Eligibility Checklist to initiate a remote work proposal. Supervisor approval is not required to complete the checklist.
2. Supervisors evaluate the proposal using library policy and operational criteria and must provide written justification for approval or denial, referencing:
• Applicable policy or guideline
• Impact on operational needs or coverage
• Specific eligibility criteria met or not met
3. Supervisors forward the document to the Library Director. Final authorization is provided by the Library Director.
TYPES OF REMOTE WORK
• Ongoing: Regular remote schedule (e.g., 1-2 days/week)
• Limited/Temporary: Project work, weather, illness, or emergencies
• Partial-Day Remote: Hybrid shifts where only non-operational portions are remote
EXPECTATIONS
• Job responsibilities, performance standards, and hours remain unchanged.
• Clear work plans and deliverables must be in place.
• Employees must be available and responsive during scheduled work hours.
• Participation in virtual meetings and team collaboration is required.
• Regular status updates and adherence to deadlines are expected.
TECHNOLOGY & SECURITY
• JCLD may provide essential equipment if feasible.
• Employees must follow IT and data security protocols.
• Remote environments must be safe and ergonomically appropriate.
COMPENSATION & LEAVE
• Pay, benefits, and leave policies apply as usual.
• Hourly staff must accurately track time; overtime requires pre- approval.
• Salaried staff must document time worked remotely.
LIMITATIONS
• Remote work is not a substitute for dependent care.
• Personal business or non-library work during scheduled hours is prohibited.
• Remote arrangements may be revoked if expectations are not met.